AJAN Author Guidelines 2021: Download

AJAN Copyright Transfer Agreement 2021: Download

AJAN Title Page suggested template: Download

AJAN Article Text suggested template: Download

General Information

Mission and Aim

The Mission of the Australian Journal of Advanced Nursing (AJAN) is to provide a forum to showcase and promote a wide variety of original research and scholarly work to inform and empower nurses, midwives, and other healthcare professionals to improve the health and wellbeing of all communities and to be prepared for the future.

To realise this mission, AJAN’s aims are to:

• Equip the nursing, midwifery, and wider health professions to deliver safe, quality, evidence-based care in all settings.
• Promote the professional and personal safety and wellbeing of nurses, midwives, and other healthcare staff in all environments.
• Support nurses and midwives to be leaders in clinical and maternity care, research, and policy across health and social issues.
• Publish and disseminate a wide variety of high-quality, evidence-based original research and other scholarly work to inform and influence health, maternity, aged care, and public health policy, research, and practice.
• Maintain and promote values that underpin an economically, environmentally, and socially sustainable future for all communities.

Journal Scope

The AJAN publishes a wide variety of original research, review articles, practice guidelines, and commentary relevant to nursing and midwifery practice, health- maternity- and aged- care delivery, public health, healthcare policy and funding, nursing and midwifery education, regulation, management, economics, ethics, and research methodology. Further, the journal publishes personal narratives that convey the art and spirit of nursing and midwifery.

As the official peer-reviewed journal of the Australian Nursing and Midwifery Federation (ANMF), AJAN is dedicated to publishing and showcasing scholarly material of principal relevance to national nursing and midwifery professional, clinical, research, education, management, and policy audiences. Beyond AJAN’s primarily national focus, manuscripts with regional and international scope are also welcome where their contribution to knowledge and debate on key issues for nursing, midwifery, and healthcare more broadly are significant.

Please note there is no professional requirement to submission and that it is not a requirement that authors are currently, or have previously, practiced as a nurse and/or midwife.

Indexation

The AJAN is currently indexed in the following databases:

• Science Citation Index expanded (SCI-Expanded)
• Social Sciences Citation Index (SSCI)
• EMCARE
• Current Contents - Social & Behavioural Sciences
• CINAHL
• Scopus
• ProQuest

Ethical and legal Considerations

The AJAN adheres to the principles of transparency, ethical editorial practice, and publishing standards set by the Committee on Publication Ethics (COPE).

Manuscripts that report research studies submitted without prior human research ethics committee approval will not normally be considered for publication. In some instances, studies that have not received ethics approval may be published at the discretion of the journal providing that ethics approval would not normally be required (e.g. some quality improvement projects). Authors are requested to notify the editorial office upon submission of their manuscript and explain why ethics approval has not been secured. A letter from the relevant institution’s human research ethics committee may be requested indicating that the committee does not typically provide ethical approval for studies such as the one being considered for publication in the AJAN.

The AJAN does not accept research papers that report on studies undertaken on animals.

Declaration and Verification of Originality

All submitted manuscripts must be original and not previously published elsewhere (excepting abstracts, preliminary reports, and theses). Submissions cannot be under consideration for publication elsewhere, and if accepted, must not be published elsewhere in similar form, or in any other language. This may be appealed where permission is sought from and granted by AJAN and the publisher of the original work. The Australian Journal of Advanced Nursing will not accept manuscripts that reproduce significant sections of a previously published theses.

Although AJAN editors make every effort to ensure the validity of published manuscripts the ultimate responsibility to ensure academic integrity lies with the author, not with AJAN, its editors or the publisher. Manuscripts may be checked with originality detection software. The author(s) of manuscripts that are suspected to contain plagiarised content, before or following publication, will be contacted by AJAN’s editors prior to any further action being taken (eg. manuscript rejection or retraction).

Use of Artificial Intelligence (AI)

The AJAN follows the recommendations of the ICMJE regarding the use of artificial intelligence (AI). All authors are required to disclose any use of AI in submitted work. This is to be articulated in the cover letter and the appropriate sections of the submitted manuscript. If AI is used for data analysis, data collection, or figure generation this should be listed in the methods section of the manuscript; including sufficient detail to enable replication of the approach, including the tool used, version, and prompts where applicable. If an AI tool was used for writing assistance this should be outlined in the acknowledgments section and included in the de-identified version of the manuscript sent to peer reviewers to ensure transparency. In no circumstance should an AI tool be listed as an author, as these tools do not meet the authorship requirements outlined by ICMJE. If plagiarism, including in text and images produced by the AI, or non-disclosed use of AI is detected the manuscript will be declined with no chance for resubmission. It is the author's responsibility to ensure that any material generated by AI is accurate and appropriately cited.

Copyright

Manuscripts accepted for publication become the property of AJAN, as such authors will be required to complete a Transfer of Copyright form. Receipt of this form will allow the publisher to administer copyright on behalf of the authors and AJAN whilst allowing continued use of the material by the author for scholarly communication, including reproduction in dissertations when correctly cited.

A single copyright transfer agreement signed by all authors must be provided at initial submission. Although the agreement will not take effect until a manuscript is accepted for publication, upload of the form is a requirement for progression of any manuscript to peer review.

The copyright form is available for download here.

Study Registration

The AJAN encourages the prospective registration of studies and require it for clinical trials (as defined by the International Committee of Medical Journal Editors - ICMJE). Registration should occur by the time of participant enrolment. Where a study has been registered, please give the registration number at the end of the abstract and in the body of the paper. Authors seeking to publish a prospective intervention study (other than clinical trials) that has not been registered in advance are encouraged to register at the earliest opportunity before submitting for publication.

Preprints

Manuscripts previously submitted to a preprint server such as ASAPbio, arXiv, Research Square, or ResearchGate are generally not eligible for publication in the Australian Journal of Advanced Nursing. Publication of manuscripts previously submitted to a preprint server is at the discretion of the editorial board and will be reviewed on a case-by-case basis. 

Third Party Material

If requiring the use of third party copyrighted works, authors must obtain written permission from the copyright owner and credit the source(s) within the manuscript. This includes permission to translate scales where a third party holds copyright.

Authorship

The AJAN follows the recommendations of the ICMJE, as such a contributing author should be considered to have;

1) made a substantial contribution to the conception and design of the study; or the acquisition, analysis, or interpretation of data in the work;

2) made a substantial contribution to the drafting of the manuscript and/or critical revision for important intellectual content;

3) provided final approval of the submitted manuscript, and;

4) agreed to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.   

Authors are responsible for determining authorship and as such AJAN will not enter authorship related discussions or arbitrate authorship disputes. All authors should collectively determine who is to be an author or acknowledged contributor. This authorship list must be finalised before submission of the manuscript to AJAN. There is no limit to the number of authors a manuscript may have as long as the above requirements are met in all cases.

Individuals who meet some but not all of the criteria described above can be acknowledged as contributors at the end of the manuscript with their contribution specified.

Changes to Authorship

Authors are expected to carefully consider and finalise the order and list of authors before submitting their manuscript, with the provided list being definitive at the time of submission. Any changes to this authorship must be made before acceptance for publication and only if approved by the journal editor. To request a change the editor is required to receive a) the reason for the change, and b) written confirmation from all authors stating their agreeance with the change. Where the change includes the addition or removal of an author, written confirmation from that individual is required.

Addition, removal or rearrangement of authors will only be considered in exceptional circumstances post-acceptance of the manuscript for publication, while considering the request publication of the manuscript will be suspended. If the manuscript has already been published any requests approved by the journal editor will be made through publication of a corrigendum in a subsequent issue.

Conflict of Interest

Full disclosure of conflicts of interest to the editor are a requisite to publication. Conflicts of interest can be described where any primary interest may be influenced through a secondary interest. This may exist where existing financial and/or personal relationships with other individuals may influence the conduct and outcome of the authors work. The AJAN’s approach to conflicts of interest operates in accordance with the ICMJE, and as such use of the ICMJE standard form is required where preparing a conflict of interest statement. The ICMJE standard form can be located on the ICMJE website. Where conflicts of interest are noted to exist, a statement outlining these must be made in a subsection at the end of the manuscript text prior to the references.

Declaring a conflict of interest does not necessarily preclude the submission from publication, however failure to disclose a conflict of interest is a form of misconduct potentially leading to correction or retraction of a publication. Once completed, a declaration of conflict of interest must be provided along with the manuscript at the time of submission. Where no conflicts of interest are noted to exist, a statement that no conflicts of interest exist must be made in a subsection at the end of the manuscript text prior to the references.

Role of the Funding Source

Authors are required to identify all sources of funding that enabled the conduct of the research and/or preparation of the submitted manuscript. Authors must also state the role, if any, that a funding source had in study design; in the collection, analysis and interpretation of data, and; in the writing of the report. The corresponding author must state whether they maintained full access to all data within the study and final responsibility for the decision to submit for publication. All acknowledgements of role of the funding source are to be presented in a subsection at the end of the manuscript text prior to the references.

Handling of Corrigenda or Errata

In the event where errors, omissions, or inaccuracies are identified in an article after publication, a corrigenda or errata may be issued by the Journal.

If an author or reader identifies a significant error or omission in a published article, they should:

1. Contact the journal's editorial office, and provide details of the error, including the article title, volume, issue, and page numbers.
2. Prepare a corrigendum document that clearly specifies the error, provides the corrected information, and includes an explanation of the correction's impact on the article and reason for the requested change.
3. Submit the corrigendum document to the editorial office for review.

All requests for correction will be reviewed by the editorial team for accuracy and relevance. If the correction is deemed appropriate, the journal will publish a correction notice and corrected article in a subsequent issue. The previous article will remain published and accessible. Viewers of the corrected article will be directed to the updated version, where further information detailing the change will be available.

Change or dispute in authorship following publication.

If the requested correction relates to a change in authorship of a published article, then all co-authors listed on the original article should be consulted and their consent provided in supporting documentation for the requested change. If the change in authorship is disputed then the Journal will notify the authors affiliated research institution, requesting they act as mediator in the dispute. Subsequent changes to the article will then be made at the institutions request.

Journal Sections

The Australian Journal of Advanced Nursing publishes a wide variety of original research, review articles, practice guidelines, and commentary relevant to nursing and midwifery. Sections of the journal are used to categorise these published works by the structure and content of the articles and to provide guidance to prospective authors. A brief overview of each is detailed below.

Journal word count limits:

• Research papers (3,000 – 5,000 words)
• Reviews and Discussion Papers (3,000 – 5,000/6,000 words)
• Methodology Papers and Theoretical Frameworks (2,000 – 4,000 words)
• Letters to the editor (1,500 words)
• Case Studies (1,500 words)
• Editorials (1,500 – 2,000 words)

AJAN word limits apply to the main body of the text and exclude tables, figures, the reference list, and the abstract (which has its own word limit). While tables are not included in the word count, they should contain only relevant information and be presented concisely. If tables are excessively lengthy, they may be included as an appendix where appropriate.

Research Papers (3,000 – 5,000 words)

Authors should direct their manuscript to the Research Papers section of AJAN if their research is original and looks to support and improve advances and decision making in fields that are aligned to the mission and scope of the journal. Research papers will typically be between 3,000 to 5,000 words in length and will provide a clear and concise presentation of the research that the paper is reporting on. The journal does not accept research papers that report on studies undertaken on animals and that have not adhered to, or received approval from, a relevant human research ethics committee.

Reviews and Discussion Papers (3,000 – 5,000/6,000 words)

Evidence-synthesis and other critical appraisals of existing literature or evidence is to be published under this section. Evidence-synthesis is inclusive of systematic reviews, scoping reviews, and other review types. The AJAN considers all types of evidence synthesis, however where established guidance for a review type exists, it must be adhered to. Evidence-synthesis articles will typically be between 3,000 and 6,000 words, however in some instances where a particular evidence synthesis technique requires an increase to this word limit to ensure effective reporting of the work, it may be granted. In this situation the author must provide a supporting explanation as to why the word count was exceeded. Due to publishing constraints and in fairness to other authors, we are unable to accept reviews which are overly long.

Also published within this section are discussion papers and literature reviews (non-systematic) that provide critical analysis and engagement with key topics aligned to the mission and scope of the journal. Commentary provided in a discussion paper must be supported by a well-presented overview of current and potentially evolving evidence. Typically, a concise discussion paper will adhere to similar word limit constraints as a research paper, i.e. 3,000 – 5,000 words.

Methodology Papers and Theoretical Frameworks (2,000 – 4,000 words)

Authors may submit papers that report on new methods, tests or procedures that are entirely novel or offer a better or updated version of an existing method, or describe a theoretical framework for application in practice. The article must describe in which ways the method builds on established practice and/or the evidence that is currently available and be thoroughly tested. The article will ideally, but not necessarily, prove the value of the method by offering an example of application and be presented within 2,000 to 4,000 words.   

Letters to the Editor (1,500 words)

Letters to the editor may be submitted in response to published articles or as an independent work. These letters should provide relevant, readable, and compelling commentary related to the published article in question or to the mission and scope of the journal and must be of likely interest to the journal’s readership. Letters to the editor should not exceed 1,500 words and are limited to ten references. 

Case Studies (1,500 words)

The case studies section of the journal allows authors a means to publishing works which may not present suitably as original research but provide a unique commentary of an experience, research or finding/s that are related to the journals mission and scope, and that are of interest to its readership. Examples of such works may include quality improvement projects, pilot studies, and research where important preliminary results should be made public prior to conclusion of e.g. a large study. A work presented as a case study should provide significant critical analysis and highlight key points of difference substantiated in relation to current knowledge or practice. Case studies which simply recount events with no critique, reflection, or analysis will not be accepted. A case study should clearly and concisely be presented within 1,500 words.

Editorials (1,500 – 2,000 words)

Editorials are generally solicited by invitation only. These evidence-informed commentaries are commissioned by the Journal’s editors to provide insight and provoke discussion on contemporary topics of interest and key issues aligned to the scope and mission of the journal. Editorials may be presented in a more journalistic style than a research paper and will generally be between 1,500 – 2,000 words. The journal welcomes suggestions for invited editorials from readers; these can be made by contacting the editorial office at [email protected] 

Article Style and Structure

Language Standards

The Australian Journal of Advanced Nursing supports and encourages manuscript submissions of authors from around the globe and acknowledges that authors whose native language is not English may have difficulties writing manuscripts to the standard of English required by the journal. In this instance, we encourage authors to engage the services of a scientific editor or copyeditor to improve the quality of the manuscript before submitting.

While the journal is pleased to receive submissions from anywhere in the world, unfortunately, where the quality of written expression interferes with the ability of readers or reviewers to understand the material, manuscripts may be sent back to authors.

Reporting Guidelines

Adhering to reporting guidelines enhances the clarity, quality, and rigor of published research. For an overview of established guidance in relation to many of the study types published by the journal, the editors suggest authors refer to the EQUATOR network. Whilst the journal does not demand that authors adhere to every guidance framework described against each study type by the EQUATOR network, it is strongly recommended under most circumstances.

Please note, in the case of systematic reviews and scoping reviews, adherence to the preferred reporting items for systematic reviews and meta-analyses (PRISMA) and the PRISMA-extension for scoping reviews (PRISMA-ScR) is required.

Where an author does follow established guidance, the associated checklist or necessary acknowledgement should be included with their submission. This can either be as an appendix included within their supplementary data file and referenced in-text, or if appropriate, in the main body of the text.

Title Page

The title page must be submitted as a separate file (DOC, DOCX, or RTF) and may be more than one page in length if necessary.

Titles must be specific, descriptive and concise. Titles should be written in sentence case (i.e. only the first word of the text and proper nouns capitalised. Study design should be noted in the title where appropriate, as an example this may include where the study is a clinical trial, systematic review or meta-analyses.

The title page should be the only file which lists the names, post-nominals, and affiliations of the authors.

The title page should also include the details of the corresponding author, acknowledgements, funding support, and a declaration of any relevant conflicts of interest.

Article Style

File Format

Manuscript files may be submitted in the following formats: DOC, DOCX or RTF. Microsoft word documents should not be locked or protected.

Length

Please refer to the above word limit guidance described against each journal section. All manuscripts must present and discuss findings concisely. The editors reserve the right to reject manuscripts that are deemed too long, or to request that the author(s) shorten the manuscript to a more suitable length.

Font

For the body of the manuscript, please use a standard 12 font size and ‘Arial’ font. To add symbols to the manuscript, use the Insert → Symbol function in your word processor or paste in the appropriate Unicode character.

Headings

Please limit manuscript sections and sub-sections to five heading levels. Make sure heading levels are clearly indicated in the manuscript text. Recommended heading levels are:

Heading Level One (e.g. Title) – Size 14, Bold

Heading Level Two (e.g. Abstract, Background, Methods, Results, Discussion) – Size 12, Bold

Heading Level Three (e.g. subsections/headings i.e. Participants) – Size 12, Bold, Italic

Heading Level Four (e.g. lower subheadings i.e. Themes) – Size 12, Italic

            Heading Level Five (e.g. sub-themes) – Size 12, Italic, Indented

Layout and Spacing

Manuscript text must be 1.5 spaced, text must be formatted into a single column only (i.e. not multiple columns).

Page and Line Numbers

Page and line numbers must be included in the manuscript file only. Use continuous line numbers throughout the document, i.e. do not restart the numbering on each page.

Footnotes

Footnotes are not permitted. Any manuscripts utilising footnotes will be returned to the authors and a request made to move the information, depending on appropriateness, either into the main text or to the reference list.

Language

Manuscripts must be submitted in academic British English. Any manuscripts utilising American English will be returned to the authors and a request made to update the language style to British English prior to resubmission.

Abbreviations

Abbreviations must be defined upon first appearance in the text. Non-standard abbreviations must not be used unless they appear at least three times in the text. Abbreviations should be kept to a minimum. Abbreviations or acronyms must not be used at the start of new sentences, in which case the whole term must be spelled out. Abstracts may only contain standard abbreviations which are spelled out at the first use; e.g. Emergency department (ED).

In-Text Reference Style

The journal uses a superscripted version of the ‘Vancouver’ referencing style. Authors should follow the formatting guidance detailed below and where formatting requirements are not provided, should consult the National Library of Medicine’s Citing Medicine for clarification. Please note further guidance on formatting reference lists is provided in the ‘reference list’ section of this document. 

Within the body of the manuscript (in-text), references should be cited sequentially using superscripted Arabic numerals only following punctuation. For example:

            “as reported by Sharplin and colleagues.¹”

Two references are separated by a comma. For example.^1,2

Three or more consecutive references must include a hyphen between the first and last citation. For example.^{1-3,6,12,21-24}

All superscript citations must follow a punctuation mark and there should be no gap between the punctuation mark and the superscripted number, or between superscripted numbers.

References in tables, figures, and boxes should follow consecutive numerical order according to where the item is within the body of the manuscript (i.e. tables, figures, and boxes should not include citations listed separately to those listed in the rest of the manuscript).

In-text references should not be used in the abstract.

Equations

We recommend using MathType for display and inline equations. If this is not possible, Equation Editor or Microsoft's Insert→Equation function is acceptable.

Article Structure

The main body of the manuscript should be ordered in a manner that corresponds to the abstract. Subheadings may be used (see above for details on the use of heading levels in AJAN). Below is a brief guide to a standard structure for a research manuscript for publication in AJAN. Some variation may be necessary, which may be acceptable by AJAN.

Beginning Section

Abstract

Submitted manuscripts must include a structured abstract of no more than 400 words. The abstract should use standard headings such as:

Objective

Background

Study design and methods

Results

Discussion

Conclusion

Implications for research, policy, and practice

Other headings may be acceptable if those above are not suited to the type of article. For example; a case study or discussion paper. All abstracts must:

• Describes the main objective(s) of the study.
• Provide a high-level overview of the methodological process undertaken.
• Concisely summarise the important findings of the study and their significance.

Keywords

No more than six keywords should be provided. Ideally these should be different from the words in the title to improve article identification in online databases. Medical Subject Headings (MeSH), a controlled and hierarchically-organised vocabulary produced by the National Library of Medicine, can be used to identify appropriate keywords.

Manuscript Contributions

Following the keywords, authors should include two sections:

What is already known about the topic?

• (text describing what is known about the topic)

What this paper adds

• (text describing what knowledge this paper adds to the topic)

Each may have up to three short, dot-pointed sentences of no more than 40 words each.

Objective

The objective of the work/research should be clearly and concisely stated, explaining to the reader exactly what is hoped to be demonstrated or argued in the manuscript as well as the rationale for the study.

Background

The background should contextualise the manuscript within its field of study and must be comprehensive enough that readers outside of the field are able to understand the importance and significance of the study.

Background should:

• introduce and define the problem being addressed and its importance;
• provide a brief overview of relevant literature;
• make note of controversies or disagreements within the field of study, and;
• provide a brief concluding remark regarding the overall aim of the work.

Middle Section

Method

Description of the method should allow full replication of the study by other sufficiently skilled investigators.

Results

The results section should present and describe the relevant findings of the study. Please note, the interpretation of the results or analysis of the results in relation to other evidence should not appear in the results section.

Discussion

The discussion section should discuss the implications of the findings of the study. The discussion of these implications should refer to the overall objective/aim of the study and the findings impact on the field, related studies, and potential future direction for research.

Conclusion

Should state the concluding remarks, resulting from the findings and discussed implications of the study. Please note that any editorial decisions made by AJAN are not reliant on the perceived significance or impact of a study and as such the overstatement of concluding remarks should be avoided. If appropriate, this section may also clearly and succinctly explain any implications or recommendations that can be made to decision makers and knowledge users based on the results of the work.

Ending Section

Acknowledgements

This section should include any acknowledgements to those who contributed to the study but do not meet the criteria for authorship. It is the authors responsibility to ensure any individual named in acknowledgement agrees to being stated as such and their contribution should be clearly described (e.g. ‘contributor’ provided assistance with locating background literature and statistical analysis). Please note, acknowledgements should be included in the title page, and not the main body of the manuscript, when making a submission.

Reference List

A reference list, as noted above, should follow the requirements of the Vancouver referencing style in line with the guidance below. Any and all available works are acceptable within a reference list provided they have been accepted for publication (where references have been accepted but are yet unpublished, supporting evidence is required to affirm the inclusion of the reference). Unpublished or unavailable works cannot be accepted as an appropriate reference.

In the reference list, journal article references should adhere to the following format:

Peters MDJ. Managing and coding references for Systematic Reviews and Scoping Reviews in EndNote. Med Ref Serv Q. 2017; 36(1): 19-31.

In the reference list, journal names should be abbreviated in their standard form as in Index Medicus

If there are six authors or fewer, list all six in the form: surname space initials comma. For example:

            Sharplin G, Corsini N, Cameron K, Ramsey I, Adelson P, Eckert M.

If there are seven or more list the first six in the same way, followed by et al.

For a book, list any editors and the publisher, the city of publication, and year of publication.

For a chapter or section of a book, also list the authors and title of the chapter/section, and the page numbers.

For online material, please cite the URL along with the date you accessed the website in brackets. For example: [cited 19 Nov 2019]. Available from: https://www.ajan.com.au/index.php/AJAN

References for online journal articles should include DOI numbers where they are available.

For examples of the above, please see the reference list guide at the end of this document.

Supporting Information/ Supplementary Files

Authors should submit essential supporting files and multimedia along with their manuscripts as supporting information. These files will be subject to peer review but will not be copyedited, and as such will be published as they are provided in a single combined .PDF file. Please refer to ‘Supplementary data and information’ below for further information.  

Other Elements

Please do not insert, but only indicate, in the main body of the article text where Figures and Tables should be located. Both Figures and Tables are to be inserted immediately after the first paragraph in which they are cited. The accompanying Figures and Tables should then be uploaded separately in a consolidated document. Please note however, all Figure and Table files to be included in an appendix should be uploaded as part of the supplementary data file.

When indicating headings in the body of the manuscript please note, Table headings precede (are above) the table itself. Figure and box headings follow (are below) the figure or box.

Accompanying Files and Information

Cover Letter

Manuscripts submitted to AJAN must attach a cover letter to the submission signed by the corresponding author confirming that:

• The manuscript is an original work and no part has been published or submitted elsewhere.
• All authors have read and approved the submitted version of the manuscript.
• Development of the manuscript and any research reported therein has adhered to ethical standards.
• All authors fulfil the requirements of authorship recommended by the ICMJE.

The authors should also explain to the Editor how their manuscript aligns to the AJAN’s Mission and Scope and what contribution their work makes to the journal, healthcare, professions, or scholarship more broadly.

Recommendations for peer reviewers

Authors are required to provide AJAN with recommendations for at least two unbiassed peer reviewers. Suitable reviewers should have either expertise in the focus topic, or the methodological approach used in the submitted manuscript. Importantly, given the journal’s adherence to ethical publishing standards and guidelines of COPE and the ICMJE, authors should not suggest peer reviewers with whom they have a real or perceived conflict of interest.

Examples of conflict of interest are:

• the reviewer and the author have recently or regularly collaborated (e.g. publications, projects)
• the reviewer and author have a relationship either inside or outside of a professional context that may bias their review (e.g. on a committee together, work at the same institution)
• any other situation which might influence the reviewer’s judgement of the manuscript.

Potential reviewers who would likely not be characterised as having conflict of interest are those who have published works on a similar topic, have used a similar methodology, or those whose work has been referenced in the submitted work but are not otherwise affiliated with the authors.

We ask that authors do not contact the suggested reviewers for any reason regarding the manuscript, including their availability to undertake the review.

Supplementary data and information

The AJAN allows authors to publish supplementary data in ONE separate .PDF file that may accompany the published manuscript. Multiple labelled appendices referred to in the manuscript may be presented in the one file with a contents section on the first page. Material presented in the supplementary data should not be essential to understanding of the manuscript and as such, each manuscript must be able to stand alone without reference to data presented in the supplementary material.

There is no word limit for material presented within the supplementary data section and authors may choose to include material here that cannot fit within the word count of their relevant journal section. While the supplementary material will be reviewed with the manuscript by editors and peer reviewers, it will not be copyedited or proof-read and will be published ‘as is’.

Authors are responsible for ensuring the accuracy and clear presentation of any supplementary material. If the editors and/or peer reviewers have concerns regarding the quality or clarity of the supplementary data, the authors may be asked to make improvements to these prior to acceptance. The journal retains the right to decline to publish any supplementary data that is not deemed necessary or of a publishable standard.

Review Process

Initial Decision

The editorial review team assesses all submitted manuscripts at their time of submission, at this initial stage of review submitted manuscripts will be assessed for their appropriateness to the scope of the journal, adherence to these guidelines and overall suitability as a scholarly work. Editorials and Letters may be accepted at ths stage but in all other cases the decision is either to reject the paper or send it for peer review. Ultimately, an in-house decision will be made as to whether the submitted manuscript is appropriate for progression to peer review and potential publication in AJAN. Manuscripts accepted at this stage will then be entered into the double-blind peer review process. Where manuscripts are not found to be appropriate, the outcome will be quickly communicated to the author.    

Double-Blind Peer Review

All manuscripts accepted to undergo peer review will be assessed by independent members of an expert panel. As the process is double-blinded, reviewers will not be informed of the author of the manuscript and vice-versa. Authors may suggest potential peer reviewers or advise of unacceptable peer reviewers (e.g. where there is a conflict of interest) in their cover letter accompanying their initial submission.

Recommendations made by the peer reviewers will be considered by the Editor-in-Chief and the author will receive notification as to the acceptance, provisional acceptance (acceptance with major or minor revisions) or decline of their manuscript.

The final decision to publish is made by the Editor-in-Chief in consideration of all recommendations made by reviewers, senior, and associate editors.

The editorial team encourages authors to register their interest to peer review for AJAN; if you wish to do so, please request the reviewer role when registering a user account or, if you have already created an account, select the peer reviewer role in your account settings. Please contact the editorial office at [email protected] if you have any queries.

Following Acceptance

Proofing, Copyediting, and Author Acceptance

The manuscript will be proofed and copyedited by AJAN staff. Once any necessary changes have been made the manuscript will be returned to the author for approval prior to publication.

It is important to note that our proofing and copyediting services are limited and that the costs of this are not passed on to the authors. Manuscripts written in an unacceptable standard of English cannot be taken forward for publication. In this case, we are not able to effectively copyedit the manuscript without potentially altering the meaning and intent of the article, and so where necessary, we ask authors to work with a native English speaker or a scientific editor/copyeditor capable of understanding the content of the work to produce and submit a manuscript that would be understandable to the editors and the reviewers.

It is the authors’ responsibility to look over any corrections made in the copyediting process to ensure that the material is accurate and correct.

Publication

The finalised manuscript will be published online in an open-access, quarterly issue of AJAN, at no charge to the authors.

Reference List Guide

Journal Articles

Journal Article with 1 – 6 authors

Pope CJ, Sharma V, Sharma S, Mazmanian D. A systematic review of the association between psychiatric disturbances and endometriosis. J Obstet Gynaecol Can. 2015; 37(11): 1006-15.

Journal article with more than 6 authors

Ramsey I, de Rooij BH, Mols F, Corsini N, Horevoorts NJE, Eckert M, et al. Cancer survivors who fully participate in the PROFILES registry have better health-related quality of life than those who drop out. J Cancer Surviv. 2019; 13(6): 829-39.

Journal article with 2 authors

Mealer M, Moss M. Moral distress in ICU nurses. Intensive Care Med. 2016; 42(10): 1615-17.

Journal article published online ahead of print

Fernandez PR, Lord H, Halcomb PE, Moxham L, Middleton R, Alananzeh I, et al. Implications for COVID-19: a systematic review of nurses’ experiences of working in acute care hospital settings during a respiratory pandemic. [E-pub ahead of print, 2020 May 8] Int J Nurs Stud. 2020; 103637.

Journal article if including DOI

Brady BR, De La Rosa JS, Nair US, Leischow SJ. Electronic cigarette policy recommendations: a scoping review. Am J Health Behav. 2019. Jan 1; 43(1): 88-104. Available from: https://doi.org/10.5993/AJHB.43.1.8.

Note: if referencing DOIs all applicable references must have their DOI included in the manuscript reference list in line with the guidance above. All other formatting requirements (e.g. formatting related to no. of authors) is consistent with other reference examples provided here.

Journal article in-press

Fraher EP. The value of workforce data in shaping nursing workforce policy: a case study from North Carolina. Nurs Outlook. 2017; 65(2): [in-press]. 

Theses / Dissertation

de Moel-Mandel C. Towards a nurse-led model of care for medication abortion provision in regional and rural Victoria [dissertation]. Burwood: Deakin University; 2018.

Published in language other than english

Aslan FE, Öntürk ZK.  Safe operating room environment; biological, chemical, physical and psychosocial risks, effects and precautions [Turkish]. Maltepe Üniversitesi Hemşirelik Bilim ve Sanatı Dergisi. 2011; 4(11): 133-40. 

Book

Print

Alligood MR. Nursing theorists and their work. 9th ed. St. Louis: Elsevier; 2017.

Editors/compilers

Gilstrap LC 3rd, Cunningham FG, VanDorsten JP, editors. Operative obstetrics. 2^nd ed. New York: McGraw-Hill; 2002.

Chapter

Kushner KE. Community health nursing practice. In: Potter PA, Perry AG, Stockert PA, Hall AM, editors. Canadian fundamentals of nursing. 5^th ed. Toronto: Elsevier; 2014; 42-53. 

Government and Technical Reports

Print

Royal Commission into Aged Care Quality and Safety. Interim report: neglect. Commonwealth of Australia. 2019.

Online

World Health Organization (WHO). Interim Report: Pulse survey on continuity of essential health services during the COVID-19 pandemic. World Health Organization. Geneva. 2020. [cited 2020 Sept 16]. Available from: https://www.who.int/publications/i/item/WHO-2019-nCoV-EHS_continuity-survey-2020.1.

Australian Bureau of Statistics (ABS). Employment and unemployment: an international perspective. Australian Bureau of Statistics. Canberra. 2020. [cited 2020 Sept 19] Available from: https://www.abs.gov.au/articles/employment-and-unemployment-international-perspective.

Web Page

Organisation

Nursing and Midwifery Board of Australia (NMBA). Fact sheet: recency of practice. Nursing and Midwifery Board of Australia. 2020. [cited 2020 Jul 9] Available from: https://www.nursingmidwiferyboard.gov.au/Codes-Guidelines-Statements/FAQ/recency-of-practice.aspx. 

Author

Hemingway A. Nurses are on the coronavirus frontline, so why are they being left out of the response? The Conversation. 2020. [cited 2020 Sep 12] Available from: https://theconversation.com/nurses-are-on-the-coronavirus-frontline-so-why-are-they-being-left-out-of-the-response-143658

Software

NVIVO qualitative data analysis software. QSR International Pty Ltd. Version 11, 2015.